We hereby call for bids for the organisation of the 14th European Congress of Psychology in 2015.
According to the existing EFPA Guidelines for the Organisation of a European Congress of Psychology, the bid should have the following information:
1. A description of the proposed venue, including congress location, available facilities, number and size of rooms available to the congress etc., and accommodation facilities, e.g. number and price range and distance from congress’ location. (It is recommended that congress organisers explore the possibilities of collaboration with one or more universities to reduce costs of overheads in term of room hire, technical equipment and facilities, staff etc.)
2. A general outline of the scientific and professional programme, including modules for professional development. After acceptance of the proposal, a more detailed plan will be developed with categories of programme items, suggestions for satellite meetings, ‘cultural’ events, social programme, and programme for accompanying persons, etc.
3. The rationale for holding the ECP at the particular location, including information on ease of access for international travellers, cultural benefits etc
4. A draft budget (see Appendix 1 in the guidelines) including anticipated number of participants, level and range of registration fees for various groups of participants, other sources of income (including expected applications to funding bodies locally, nationally, and internationally) and expected expenditures. Acceptance of EFPA’s conditions regarding the sharing of revenues as well as profit/loss should also be included
5. A plan outlining the timetable and stages in preparation of the congress (see Appendix 2)
6. The names of senior scientists, universities, and other organisations from the country or region, who will support the congress
7. An outline of how the congress will support the aims of EFPA
8. In particular, a detailed statement concerning what will be done to assist the participation of scholars from countries with low income levels (see Appendix 3) such as, reduced registration fees, provision of low-cost accommodation, applications for specific additional funding etc
9. A statement on the way in which students will be involved in the ECP, e.g. as assistants
10. A specific statement that the host country/organisation will make the congress available to all ‘without let or hindrance’ in accordance with the principles of the free Movement of Scientists of the International Council of Scientific Unions and that the organisers will support the intentions of EFPA as set out in these Guidelines
11. A statement of intent from the Member Association of EFPA concerned indicating the intention to involve the broad community of psychologists in that country in the Congress if the proposal is accepted; in countries where there is more than one organisation of psychologists this will involve co-operation between different organisations of psychologists
12. The preparations should include an active strategy for contacts with associations in various fields of psychology, especially the other Member Associations of EFPA, European sectorial associations, particularly those linked to EFPA, the international organisations IAAP and IUPsyS.
The bids should arrive at the head office (email@example.com) before May 9, 2011 at the latest (deadline for sending motions and items on the agenda of the GA) and will then have to be presented during the General Assembly in Istanbul on July 9-10, 2011.
With kind regards,
Prof. dr. Robert A. Roe
European Federation of Psychologists Associations
Phone : +32 (0)2 5034953
Fax : +32 (0)2 5033067
email : firstname.lastname@example.org
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12th European Congress of Psychology
Istanbul/Turkey : July 4-8, 2011